Personal Trainer Contract Template (UK)
A personal trainer contract is a document that sets out the agreement between trainer and client, including services, payments, bookings, cancellations, and responsibilities. For many UK trainers, it forms the core of a wider client setup flow.
Contract overview
A personal trainer contract usually sets out the working relationship between trainer and client. This often includes the coaching service, payment structure, session booking, cancellation rules, and general training risk. In practice, it usually works best when supported by the other documents used in a clear client setup flow.
What this contract usually covers
- • Coaching services and session delivery
- • Bookings, payments, and cancellations
- • Late arrival and rescheduling expectations
- • Health disclosure and training risk
- • Core agreement terms between trainer and client
Who typically uses this
- • Independent personal trainers
- • Online coaches offering 1:1 sessions
- • Mobile or home-visit trainers
- • Small studios and freelance PTs
How it fits into client setup
- • The agreement usually acts as the core trainer-client document
- • Many trainers also use a PAR-Q, liability waiver, and related supporting documents
- • Using Client Kit can make the whole process clearer for both trainer and client
Example contract structure
Review the core wording commonly used in a personal trainer client agreement.
PERSONAL TRAINER CLIENT AGREEMENT (UK) Trainer: [Trainer name] Business: [Business / trading name] Client: [Client name] Start date: [Date] 1. Services The Trainer agrees to provide personal training services to the Client. Sessions may be delivered in person, online, or in another agreed format. 2. Session Booking Sessions must be booked in advance at mutually agreed times. Session length, location, and delivery method will be confirmed during booking. 3. Fees and Payment The Client agrees to pay the fees set by the Trainer for the agreed services. Payment may be required per session, monthly, or in blocks, depending on the Trainer's pricing structure. 4. Cancellations and Rescheduling The Client must provide at least [24] hours' notice to cancel or reschedule a session. If sufficient notice is not given, the Trainer may charge the full session fee. 5. Late Arrival If the Client arrives late, the session may still end at the scheduled time. The full fee may still apply. 6. Health and Readiness The Client confirms that they are responsible for disclosing any injury, medical condition, or physical limitation relevant to exercise participation. 7. Training Risk The Client understands that physical training involves inherent risks, including the risk of injury, and agrees to participate voluntarily. 8. Trainer Responsibilities The Trainer agrees to provide services with reasonable care and skill and to act within the scope of their role as a fitness professional. 9. Liability Nothing in this agreement limits liability where it cannot lawfully be limited. Subject to that, any limit of liability should be clearly stated in the Trainer's full onboarding documents. 10. General Terms This agreement should be read alongside any related health questionnaire, waiver, and terms and conditions used by the Trainer. Signed: Trainer: ______________________ Client: ______________________ Date: ________________________
Where this contract fits in a trainer’s client setup flow
Many trainers use the contract as the core document in a broader client setup flow, supported by health screening, waiver wording, and clear client policies.
That usually means the agreement does not sit in isolation. It is often supported by the other key client documents so booking rules, payment expectations, training risk, and client responsibilities are clear before training begins.
Common documents used alongside the contract
- • PAR-Q Health Questionnaire
- • Liability Waiver
- • Terms and Conditions
- • Cancellation Policy
Why many trainers use Client Kit
Client Kit helps the agreement, health screening, waiver wording, supporting documents, and tracker sheet stay aligned from the start, rather than being pieced together later.
Related personal trainer templates
Explore the other documents commonly used alongside a personal trainer contract as part of a simple client setup flow.